Event Recap · May 2025 – May 2026
Zenith Cost Containment Summit.
The inaugural Zenith Risk Strategies summit — produced end-to-end by HazelPiper Creative at the Gaylord Texan. Format design, speaker and sponsor coordination, vendor and financial operations, and full pre / on-site / post campaign architecture.
Agenda
Two days. Working brokers on stage. No vendor keynotes.
The full session agenda — keynotes, Broker Hot Seat panels, sponsor activations, and evening receptions — is available as a downloadable PDF.
Download Summit Agenda (PDF) ↓Production Stack
The operating system behind the summit.
Real planning artifacts from the production — trackers, timelines, RFPs, vendor directories, run-of-show, and the full email program. Download any of them below.
Planning
Dallas Summit Master Doc
Planning
Master Planning Timeline
Planning
Dallas Planning Checklist
Planning
Master Task Tracker
Planning
RFP Tracker
Planning
Dallas Vendor Directory
Planning
Venue & Vendor Contacts
Speakers
Speaker Tracker (2026)
Speakers
Official Speaker Tracker
Speakers
Speaker Outreach Guide
Speakers
Speaker Brief
Speakers
Speaker Intro Call — Agenda
Speakers
Speaker Intro Call — Notes
Speakers
Speaker Meeting 2 — Prep
Speakers
Speaker Meeting 3/20
Speakers
Speaker Run of Show
Speakers
Speaker Run of Show — Final
Speakers
Speaker Follow-Up Packet
Speakers
Speaker Recap Packet
On-Site
Internal Run of Show
On-Site
Day-Of Run of Show (Gwen)
On-Site
Principal Day-Of Brief
On-Site
Dallas Day-Of Brief
On-Site
Directional Signage (8×10)
Audience
BUCA v. Bluebonnets — Internal Deck
Audience
Email Sequences — Full
Audience
Marketing One-Pager Template
Audience
BUCA v. Bluebonnets Event Overview
Audience
Dallas Summit Flyer
Post-Event
Post-Event Email Pack
Post-Event
Post-Event Recap Template
Finance
Financial Tracker
Finance
Master Financial Tracker
Campaign Creative
The pre-event marketing system.
A coordinated countdown — agenda reveal, weekly social posts, a teaser film, and a refined visual system that escalated as the date approached.
Speaker Spotlights
A consistent spotlight system for every speaker.
Templated bio cards rolled out across the speaker roster — same grid, same hierarchy, distinct sponsor lockup per company.
Photography
Stage, reception, and production detail.
Build with me